IFLA Data Protection Policy

Background

The General Data Protection Regulation (GDPR) applies to the processing of personal data in the Union as of 25 May 2018. To be compliant with the provisions of the General Data Protection Regulation, IFLA has amended its Data Protection Policy accordingly and therefore complies with Dutch and European legislation.

For its daily functioning IFLA collects and processes personal data of data subjects. To ensure a high level of protection of personal data, IFLA’s Data Protection Policy clarifies which personal data IFLA processes, whereto IFLA processes personal data, and the control data subjects have of their own personal data processed by IFLA.

IFLA’s Data Protection Policy refers to the processing of personal data of all data subjects within IFLA, not only to members, affiliates and those active in IFLA’s professional units but also to its employees, guests, visitors and external relations.

IFLA’s Data Protection Policy focuses on the fully or partially automated processing of personal data which takes place under the responsibility of IFLA and on the underlying documents contained in a file or which are intended to be included therein.

At IFLA, protecting personal data is broadly interpreted. IFLA aims to optimise the quality of the processing and the security of personal data with a balance between privacy, functionality and safety.

See: IFLA Data Protection Policy [Full Text]

IFLA Professional Units

IFLA is based in the Netherlands and for its daily functioning collects and processes data of its members and of those active in IFLA's Professional Units (e.g. Standing Committees, Core Activities). IFLA therefore is obliged to comply with the GDPR.

Since January 2011, IFLA HQ sends to all IFLA members and those active in IFLA's Professional Units a form to indicate his/ her unambiguous consent for IFLA to use their data for the benefit of the organisation. 

Data Protection Registration Forms

  • for IFLA Members [DOC] | [PDF]
  • for those who are active in IFLA's Professional Units [DOC] | [PDF]
  • for other IFLA relations [DOC] | [PDF]

Once the consent process is settled IFLA data (names and contact details) can be used as follows:

  • Publication on the IFLA website of the contact details of IFLA Officers, the Standing Committee members, the SIG Conveners, the Core Activity Officers and extended IFLA Staff;
  • Publication of name and country details of (new) IFLA members on the IFLA website, in the applicable IFLA Sections' newsletters, and in IFLA journal;
  • Sale of member details is not allowed.

The IFLA Data Protection Policy is endorsed by the IFLA Governing Board, and legally complies with the GDPR.

For any questions relating the IFLA Data Protection Policy, please contact ifla@ifla.org

Related links:

Last update: 19 June 2018